Privacy Policy

1. Introduction

This Privacy Policy describes how Albion Guild Manager (the "Service") collects, uses, and protects your information when you use our Discord bot and loot analysis tools.

By using our Service, you consent to the data practices described in this policy.

2. Information We Collect

Automatically Collected Information

When you use our Service, we automatically collect:

Discord User ID - Your unique Discord identifier
Discord Server ID - The ID of servers where our bot is used
Command Usage - Records of commands used and when they were used
Error Logs - Technical information about errors for debugging purposes
Analytics Data - Anonymous usage statistics to improve our services

Information You Provide

When you register with our bot or use our tools, you provide:

Albion Online Character Name - Your in-game character name
Guild/Alliance Information - Retrieved from Albion Online API
Uploaded Files - Loot logs and chest data you choose to analyze

Third-Party Data

We collect publicly available information from:

Albion Online API - Player stats, guild information, and battle data
Discord API - User profile information necessary for bot functionality

3. How We Use Your Information

We use the collected information to:

Provide core bot functionality (registration, role management, etc.)
Track battle statistics and attendance
Manage guild economy and balance systems
Create event countdowns and notifications
Generate leaderboards and statistics
Process and analyze uploaded loot data
Improve our Service's performance and fix issues
Ensure compliance with Discord Terms of Service
Provide customer support and respond to inquiries

4. Data Storage and Security

Your data is stored securely with the following protections:

Database Security - Encrypted database connections and access controls
Authentication - Secure authentication and authorization systems
Regular Updates - Security updates and monitoring
Data Backups - Regular backups to prevent data loss
Local Processing - Loot analysis is performed in your browser, not on our servers

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

5. Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following circumstances:

Service Providers - We may share data with trusted service providers who assist in operating our Service
Legal Requirements - We may disclose information when required by law or to protect our rights
Public Information - Some statistics and leaderboards may be publicly visible within your Discord server
Anonymous Analytics - We may share anonymized usage statistics for research purposes

Important: Uploaded loot files are processed entirely in your browser and are never transmitted to our servers.

6. Data Retention

We retain your information for as long as:

You continue to use our Service
Your Discord account remains active in servers using our bot
Required for legitimate business purposes
Required by law

Battle statistics and economy data may be retained for historical purposes even after you stop using our Service. Uploaded files for loot analysis are not stored on our servers.

7. Your Privacy Rights

You have the right to:

Access - Request information about what data we have about you
Correction - Request correction of inaccurate information
Deletion - Request deletion of your data (subject to legitimate business needs)
Portability - Request a copy of your data in a structured format
Opt-out - Stop using our Service at any time by using the /unregister command
Object - Object to processing of your personal data in certain circumstances

To exercise these rights, please contact us through our Discord server.

8. Cookies and Tracking

Our website uses minimal tracking technologies:

Google Analytics - To understand website usage and improve our service
No Cookies for Loot Analysis - The loot logger tool processes files locally without cookies
Discord Bot - No web tracking; all data collection occurs through Discord's API

You can disable analytics by using browser settings or ad blockers.

9. Children's Privacy

Our Service is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us to have it removed.

If you are between 13 and 18 years old, please ensure you have parental consent before using our Service.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data during such transfers, including:

Using services that comply with international data protection standards
Implementing contractual protections for data transfers
Following applicable data protection regulations (GDPR, CCPA, etc.)

11. Third-Party Services

Our Service integrates with third-party services that have their own privacy policies:

Discord - Subject to Discord's Privacy Policy
Albion Online API - Subject to Sandbox Interactive's policies
Vercel (Hosting) - Subject to Vercel's Privacy Policy
Google Analytics - Subject to Google's Privacy Policy

We recommend reviewing these third-party privacy policies to understand how your data is handled.

12. Data Breach Notification

In the unlikely event of a data breach that affects your personal information, we will:

Notify affected users within 72 hours of discovery
Report the breach to relevant authorities if required by law
Take immediate steps to secure and protect remaining data
Provide clear information about what happened and what steps you should take

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify users of any material changes by:

Posting the new policy on our website
Updating the "Last updated" date
Announcing significant changes through our Discord server

Your continued use of our Service after any changes constitutes acceptance of the updated policy.